POSITION SUMMARY:

The Museum of Contemporary Art North Miami (MOCA) seeks a Development Assistant to support the administrative functions of the museum’s development department. This position is responsible for maintaining donor records, contracting, invoicing, processing gifts, and producing acknowledgement letters and other donor communications. They also provide critical support for development initiatives and events. Reporting to the Director of Development, they will help advance the museum’s strategic efforts to secure contributed revenue, including individual, membership, corporate, government, and foundation support.

MAJOR AREAS OF RESPONSIBILITY:

• Ensures smooth administrative operations within the Development Department.
• Maintains donor records, processes gifts, and pulls queries and reports from the museum’s CRM system, Altru.
• Conducts prospect research on potential individual, corporate, and foundation funders.
• Updates the development prospect and moves management system to ensure timely follow-up and long-term relationship building.
• Prepares solicitation letters, decks, contracts, and donor reports.
• Submits invoice requests and tracks donor payments.
• Produces acknowledgement letters, membership cards, and other donor communications.
• Attends bi-weekly grants meetings and completes administrative tasks associated with grants, including preparing and mailing documents, contract execution, and updating grants pipeline tracking system.
• Assists in the planning and execution of development initiatives such as the museum’s annual Gala, membership acquisitions, and annual appeals.
• Assists in the planning and execution of development meetings, programs, and special events, including calendar management, event registration, invitation management, and attendance tracking.
• Schedules development meetings and tours for members, donors, and prospects.
• Works with the development team to complete benefit fulfillment for all members and donors.
• Other duties as assigned.

QUALIFICATIONS:

·      Self-directed, positive, collaborative, problem-solving, and motivated.

·      Ability to thrive in a fast-paced environment, and in an atmosphere of continual growth and rapid change.

·      Flexibility to adapt to changing priorities and manage multiple deadlines.

·      Superior written, verbal, and oral communication skills.

·      Exceptional interpersonal skills.

·      Excellent organizational skills and keen attention to detail.

REQUIREMENTS AND SKILLS:

·      Minimum two years of administrative experience in an office setting

·      Proven ability to build and maintain relationships with donors/customers/clients

·      Experience communicating with donors/customers/clients on the phone, via email, and in-person

·      Proficient in the Microsoft Office Suite.

·      Ability to learn new skills and tools quickly and proficiently

·      Ability to maintain donor confidentiality

·      Ability to work some evenings and weekends

DESIRED:

·       Experience working in an arts/cultural setting, preferably in South Florida.

·       Knowledge of professional fundraising principles, practices, and procedures.

·       Knowledge of fundraising research tools (iwave, Candid, etc.)

·       Experience with CRM/donor database systems (Altru) and membership software (Membership Anywhere).

·       Track record of planning and executing meetings, programs, special events.

·       Experience with project management software (Monday.com)

·       Bilingual in Spanish and/or Haitian Creole.

This is a full-time, salaried position that requires some early morning, late evenings and weekend hours as necessary, especially during periods of high volume (Miami Art Week, Gala, exhibition openings). A level 2 background check will be required upon offer of employment.

Reports to: Director of Development

Compensation: Salary starting at $47,000 annually, commensurate with experience and including an excellent benefits package.

To Apply: Please email a cover letter, resume, writing sample and three references to sryan@mocanomi.org with subject line “DEVELOPMENT ASSISTANT”. No phone calls please.

MOCA maintains a strong policy of equal employment opportunity for all employees and

applicants for employment. The museum hires, trains, promotes, compensates, and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.

ABOUT MOCA

Mission

MOCA North Miami presents contemporary art and its historical influences through exhibitions, educational programs, and collections. Inspired by its surrounding communities, MOCA connects diverse audiences and cultures by providing a welcoming place to encounter new ideas and voices, and nurturing a life-long love of the arts.

Vision

MOCA aspires to be a welcoming center at the heart of North Miami where art and art experiences flow in and out of the building —activating parks, schools, homes, and civic spaces; and connecting local and global conversations about art.

MOCA will tap into the cultural energy of the region to bring new art and perspectives to the public, building on North Miami’s legacy as a cultural destination. Visitors and the community can expect thought-provoking exhibitions that feature underexplored art and artists, and lift up diverse voices and stories.

MOCA will become known and respected locally and nationally for its innovative curatorial approach and research-driven exhibitions that are supported by educational programs for all ages. As a meeting place for cultural expressions and exchanges, MOCA will become a center for cross-cultural understanding and inclusion, connecting diverse communities through the arts.

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