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The Museum of Contemporary Art North Miami (MOCA) seeks a Development Associate to support the administrative functions of the museum’s development department. This position is responsible for maintaining donor records, contracting, invoicing, processing gifts, and producing acknowledgement letters and other donor communications. They also provide critical support for development initiatives and events. Reporting to the Director of Development, they will help advance the museum’s strategic efforts to secure contributed revenue, including individual, membership, corporate, government, and foundation support. They will also conduct member renewal outreach calls and draft grant reports and requests. The Development Associate also serves as a key partner in donor stewardship, fundraising coordination, and project management, helping ensure timely follow-up, accurate data management, and an exceptional experience for members, donors, and funding partners.
• Ensures smooth administrative operations within the Development Department.
• Maintains donor records, processes gifts, and pulls queries and reports from the museum’s CRM system, Altru.
• Conducts prospect research on potential individual, corporate, and foundation funders.
• Updates the development prospect and moves management system to ensure timely follow-up and long-term relationship building.
• Prepares solicitation letters, decks, contracts, and donor reports.
• Submits invoice requests and tracks donor payments.
• Produces acknowledgement letters, membership cards, and other donor communications.
• Attends bi-weekly grants meetings and completes administrative tasks associated with grants, including preparing and mailing documents, contract execution, and updating grants pipeline tracking system.
• Assists in the planning and execution of development initiatives such as the museum’s annual Gala, membership acquisitions, and annual appeals.
• Assists in the planning and execution of development meetings, programs, and special events, including calendar management, event registration, invitation management, and attendance tracking.
• Schedules development meetings and tours for members, donors, and prospects.
• Works with the development team to complete benefit fulfillment for all members and donors.
• Supports the drafting of grant reports and grant requests, ensuring timely and accurate preparation of materials in alignment with funder requirements.
• Conducts outreach calls to lower-level members to support membership renewals, providing a welcoming and informative experience that encourages continued engagement.
• Tracks grant deadlines, reporting requirements, and deliverables to support compliance with funding obligations.
• Coordinates cross-functional development projects with internal departments and external partners to ensure deadlines are met.
• Maintains the integrity of donor data within the CRM by performing regular audits, updates, and reporting.
• Assists with coordinating fundraising campaigns and annual giving initiatives, including timelines, communications, and tracking deliverables.
• Serves as a primary point of contact for donor stewardship activities, ensuring timely follow-up and relationship management.
• Supports administratively with the Annual Gala, including tracking guest lists, conducting check in, and other tasks as needed.
• Other duties as assigned.
• Self-directed, positive, collaborative, problem-solving, and motivated.
• Ability to thrive in a fast-paced environment, and in an atmosphere of continual growth and rapid change.
• Flexibility to adapt to changing priorities and manage multiple deadlines.
• Superior written, verbal, and oral communication skills.
• Exceptional interpersonal skills.
• Excellent organizational skills and keen attention to detail.
• Minimum two years of administrative experience in an office setting
• Proven ability to build and maintain relationships with donors/customers/clients
• Experience communicating with donors/customers/clients on the phone, via email, and in-person
• Proficient in the Microsoft Office Suite.
• Ability to learn new skills and tools quickly and proficiently
• Ability to maintain donor confidentiality
• Ability to work some evenings and weekends
• Demonstrated customer service mindset with a commitment to providing an exceptional donor and member experience.
• Strong project management and organizational skills with the ability to manage multiple fundraising initiatives simultaneously.
• Experience working in an arts/cultural setting, preferably in South Florida.
• Knowledge of professional fundraising principles, practices, and procedures.
• Knowledge of fundraising research tools (iwave, Candid, etc.)
• Experience with CRM/donor database systems (Altru) and membership software (Membership Anywhere).
• Track record of planning and executing meetings, programs, special events.
• Experience with project management software (Monday.com)
• Bilingual in Spanish and/or Haitian Creole.
This is a full-time, salaried position that requires some early morning, late evenings and weekend hours as necessary, especially during periods of high volume (Miami Art Week, Gala, exhibition openings). A level 2 background check will be required upon offer of employment.
Reports to: Director of Development
Compensation: Salary starting at $50,000 annually, commensurate with experience and including an excellent benefits package.
To Apply: Please email a cover letter, resume, writing sample and three references to sflores@mocanomi.org with subject line “DEVELOPMENT ASSOCIATE”. Applications without a cover letter will not be reviewed or considered. No phone calls please.
MOCA maintains a strong policy of equal employment opportunity for all employees and applicants for employment. The museum hires, trains, promotes, compensates, and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.
Mission
MOCA North Miami is a vibrant and inclusive space for contemporary art. Rooted in and inspired by our diverse communities, we serve as a vital catalyst for artistic innovation and community engagement. Through bold exhibitions, education and public programming, and our permanent collection, we cultivate a lifelong love of the arts.
Vision
Over the next three years, MOCA North Miami will set a bold new standard for contemporary art museums in the United States. Our vision is to be recognized as a leading institution for identifying and championing artists—of all ages and backgrounds—at the moment a museum exhibition can transform the trajectory of their careers.
By sharpening the curatorial instinct that has long distinguished MOCA’s programming, and by committing to supporting artists on the cusp of a breakthrough, MOCA will solidify its role as an integral partner and platform for artistic growth in the country. At the heart of our work is accessibility: we will provide multiple entry points into art and ideas, ensuring that visitors see themselves reflected in our exhibitions and programs.
We are equally committed to nurturing the next generation of creators. Through after-school classes, summer camp, and local partnerships, MOCA will make creativity an essential and accessible part of civic life. By fostering curiosity and artistic expression, we will inspire tomorrow’s artists and audiences, while deepening our role as a cultural hub for North Miami, and the broader region.
This vision defines MOCA. We will be known as the museum where the future of contemporary art is discovered.
El MOCA mantiene una firme política de igualdad de oportunidades de empleo para todos los empleados y solicitantes de empleo. El museo contrata, forma, promociona, compensa y despide a sus empleados sin distinción de raza, color, credo, religión, identidad de género, orientación sexual, nacionalidad, edad, estado civil o condición de veterano, discapacidad, ciudadanía o creencias políticas que no prohíban el desempeño de las funciones esenciales del puesto. Nos comprometemos a crear una plantilla culturalmente diversa y animamos encarecidamente a todos los profesionales cualificados a que presenten su candidatura.
